Wedding Weekend Itinerary Template
One schedule for all your guests
Welcome drinks on Friday, the ceremony and reception on Saturday, and a farewell brunch on Sunday. Duplicate this wedding weekend itinerary, add your venues and times, and send one link to every guest.
Recommended for
Check in to the hotel
Rooms reserved under the couple's names Add the hotel address and booking code here
Rehearsal (wedding party only)
Walk through the ceremony at the venue Other guests can skip this one
Welcome drinks
A relaxed get-together for all guests Dress code: smart casual Add the venue address here
Morning at leisure
Breakfast at the hotel Hair and makeup for the wedding party starts at 10 AM
Shuttle to the venue
Leaves from the hotel lobby Please be ready 10 minutes early
Ceremony
Please be seated by 1:45 PM Dress code: formal
Drinks & photos
Drinks in the garden while the couple takes photos
Reception dinner
Dinner, speeches, and the first dance Let the couple know about dietary needs in advance
Last shuttle to the hotel
Shuttles run from 9 PM Add local taxi numbers here
Farewell brunch
One last chance to say goodbye to the couple Hotel restaurant
Check out
Ask the front desk if you need to store your bags
Travel home
Coordinate rides to the station or airport with other guests
About this itinerary
What the weekend looks like
Day 1 is arrival day: guests check in to the hotel, the wedding party runs through the ceremony, and everyone meets at welcome drinks in the evening. Day 2 is the wedding itself, with a free morning, a shuttle to the venue, the ceremony, drinks and photos, and the reception dinner. Day 3 wraps things up with a farewell brunch before everyone heads home.
Why share it as a link
Guests ask the same questions in the weeks before a wedding: what time is the ceremony, where does the shuttle leave from, what should I wear? Put the addresses, dress codes, and shuttle times into the itinerary once, and guests can check them on their phone whenever they need to.
Anyone with the link can view the itinerary without installing an app or creating an account, which matters when your guest list ranges from school friends to grandparents. Only people you give the password to can edit it, so guests see the plan without being able to change it. If a time changes, guests see the update the next time they open the link.
Make it your own
Use the template as a starting point. Rename each stop to match your venues, remove the rehearsal if you are not having one, and add details like parking, a hashtag for photos, or a dinner for out-of-town guests. For a one-day wedding, keep Day 2 and delete the rest.
Frequently Asked Questions
Q. Is this wedding itinerary template free?
A. Yes, it's free and no account is required. Itineraries you create from this template can be edited, shared by link, and saved as a PDF on the free plan.
Q. What does the wedding weekend itinerary include?
A. Day 1 covers hotel check-in, the rehearsal for the wedding party, and welcome drinks. Day 2 has a free morning, the shuttle to the venue, the ceremony, drinks and photos, the reception dinner, and the last shuttle back. Day 3 has a farewell brunch and check-out.
Q. Can guests see the schedule without signing up?
A. Yes. Send the itinerary link by email, text, or on your wedding website, and guests can open it on their phone without an app or account.
Q. Can guests change the itinerary?
A. No. Editing requires the password you set when creating the itinerary. Share it only with the people helping you plan, such as your partner, family, or wedding planner.
Q. Can I change the events and times?
A. Of course. The template is just a starting point. Rename the venues, adjust the times, remove events you are not having, and add notes like dress codes or parking information.
Q. Can I print it or save it as a PDF?
A. Yes. You can download the itinerary as a PDF to print or attach to an email. Free PDFs include a watermark, and Premium removes it.
3 easy steps
Check the 3-day wedding weekend plan in the preview above
Tap "Create with this template" and enter a title and start date
Add your venues and times, then send the link to your guests